Module 5: Miscellaneous Reminders

A. General Criteria Accreditation

  • It is possible to accredit a program under the General Criteria only, i.e., no Program Criteria.
  • Determined by the program name (title). If the program name does not imply one or more specific Program Criteria, then only the General Criteria are used.

B. Program Naming Issues

  • Program name must be consistently stated in institution documents (particularly transcript)
    • And be consistent with the name on the RFE (Request for Evaluation)
  • The name of a program must be consistent with any program criteria used
  • TC should check for problems ASAP
    • Check with CAC Adjunct Director if potential problem
    • Applies to both new and accredited programs

C. Multiple Program Site

Some institutions have multiple (aka satellite) campuses offering the same program, and often intend for the campuses’ offerings to function as a single program.

For accreditation to cover a satellite campus, it is generally the case that the program at that campus must be fully operational and that the satellite campus is visited as part of the overall site visit.

In the DS, make it very clear what campus(es) the accreditation and the review covers: “The current accreditation covers the program offered at the Springfield campus; this review covers the programs offered at both the Springfield and Shelbyville campuses. Both campuses were visited.”

This distinction is required by the APPM – that the institution must represent the accreditation status of each program accurately and without ambiguity.

Contact your Editors if there are any questions ASAP; sometimes these issues are resolved through ABET HQ.

D. Web Pages

The web pages for a program being evaluated should be reviewed in the same way as done for printed materials:

  • Name of program
  • Accreditation status must be explicitly stated
  • Consistency with catalog, etc. Enrollment and degree data

E. Visit Dates

  • The suggested / preferred visit dates for the institution are available in AMS 2.0 through MYABET. If the dates do not work, contact the institution as soon as possible to see if another set of dates is viable.
  • Double-check that no major event is being hosted in the area or on campus during your planned visit dates. For example, home football games, NASCAR race, etc. This can adversely affect hotel rates and/or availability.
  • Double-check with the institution that the senior leadership of the institution will be available for the duration of the visit.
  • Make appointment with senior leadership for attending the Exit Meeting as soon as possible.
  • Be sure to confirm the visit dates in MYABET once they are finalized.

F. International Visits

  • Additional training/information materials for international evaluations are available. (See the MYABET website.)
    • Travel policies and procedures
    • Tips and recommendations
  • Above average flexibility required

Example: Materials must be in English, but that may not be reasonable for student work.

G. Joint/Simultaneous Visits

  • Flexibility required for joint and simultaneous visits
  • Be conscious of portraying “one” ABET
  • Work closely with team chairs from other commissions
  • Be proactive and call the other TC to negotiate what each is in charge of
  • Be aware of commission differences in communication model
  • Include strengths in exit statement
    • Be careful they do not conflict with shortcomings!
  • May need to modify your standard procedures

For a combined Exit Meeting, note that there is now a common Exit Meeting template

H. Confidentiality

  • Review the Conflict of Interest policy
    • Questions regarding a potential conflict of interest should be discussed with your editors or a staff person
  • The identity of the programs reviewed should be confidential before and after the review
    • It’s okay to state that you are an ABET/CAC evaluator
    • Do not identify the programs you have reviewed on your CV

I. Consulting

Accreditation-related consulting by sitting commissioners is prohibited by ABET

J. Observers

  • CSAB covers the travel costs for observers
  • Observers should not use the ABET Concur system for their travel arrangements
  • There is a CSAB Expense Form on the CSAB web site for observers to use
  • Point them to Accreditation Criteria and Supporting Docs. Scroll down to the bottom of the page where you will find a section headed “Visit Observers”. There is a link there to a Guide for Observers on Accreditation Visits.

K. A "Year 4" Review

  • If a D remains following a “Year 2” review for the same shortcoming that was cited in that review, the resulting recommended action is NA
  • If a W remains, or a D has developed, the resulting recommended action is either IV or SCV due to NGR cycle timing
  • If shortcomings are either resolved or now cited as concerns then recommended action is VE or RE

L. Serving Multiple Commissions

  • You can only be a Commissioner for at most one Commission at a time.
  • It is permissible to serve as a PEV for another Commission, as well as for CAC, while being a Commissioner/TC for CAC.
    • Be careful not to overextend yourself.
  • Once your CAC visit dates are set, go to your AMS 2.0 MYABET homepage, click on Volunteer Profile (the third icon down on the left) and indicate that you are NOT available for those dates anymore.
    • The professional society that you represent as a PEV uses the availability dates information for assigning PEVs to visit programs.

They have no knowledge of what you’ve already been assigned to, so unless you update your information, you might find yourself being invited as a PEV to visit another program at the same time of your CAC TC visit! (Yes, this has happened.)